By Convo Team • Published February 17, 2026 • Last updated February 17, 2026
A meeting with 8 people earning $75/hour that lasts 60 minutes costs $600 per meeting, or $31,200 annually if held weekly. Use the calculator below to find your exact meeting costs.
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Industry average: 6 attendees · $75/hr · 45 min
Why meeting costs matter
Understanding the true cost of meetings helps teams make better decisions about when to meet and how to structure productive conversations.
Lost annually to unproductive meetings in U.S. businesses (Harvard Business Review)
Average time spent monthly in unproductive meetings per employee
Potential reduction in meeting costs through better planning and tools
Five ways to reduce meeting costs
Shorten meeting duration
Default to 15-30 minute meetings instead of 60. Use timers to stay on track.
Invite only essential attendees
Include only people who must contribute or decide. Others can read the notes.
Replace with async communication
Status updates work better as Slack messages or recorded videos.
Require clear agendas
Share agendas 24 hours in advance. No agenda = no meeting.
Use AI meeting assistants
Tools like Convo provide real-time insights and automated summaries, reducing meeting time by up to 40%.
Frequently asked questions
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