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Board Meeting AgendaTemplate

Professional format following Robert's Rules of Order. Call to order, committee reports, financial updates, motions, and action items.

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Updated February 2026•5 min to customize•Robert's Rules compliant

Board Meeting Agenda

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Meeting Date

January 20, 2026

Time

9:00 AM – 11:00 AM

Location

Main Boardroom / Zoom

Chair

Elizabeth Warren

Secretary

Michael Torres

I

Call to Order

Meeting called to order at 9:00 AM by Chair Elizabeth Warren

Quorum present: 7 of 9 board members

II

Roll Call

Present: E. Warren, M. Torres, J. Smith, R. Chen, A. Patel, S. Kim, D. Brown

Absent: L. Davis (excused), K. Wilson (excused)

III

Approval of Minutes

Motion to approve December 2025 minutes

Moved: J. Smith • Seconded: R. Chen • Approved unanimously

IV

Financial Report

Current Balance

$1,245,000

YTD Revenue

$3,450,000

YTD Expenses

$2,890,000

V

Committee Reports

Finance Committee — R. Chen

Q4 audit completed. No material findings.

Governance Committee — A. Patel

Bylaw amendments ready for vote next meeting.

VI

Old Business

Office relocation update

Lease signed. Move scheduled for March 1, 2026.

VII

New Business

Motion: Approve 2026 operating budget

Moved: S. Kim • Seconded: D. Brown • Pending discussion

VIII

Action Items

R. Chen: Distribute final audit reportBy Jan 27
M. Torres: Send budget analysis to all membersBy Jan 25
IX

Adjournment

Meeting adjourned at 10:45 AM

Next meeting: February 17, 2026 at 9:00 AM

Robert's Rules compliant • Fully customizable

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What's Included

Call to Order & Roll Call

Formal opening with quorum verification and attendance tracking

Minutes Approval

Section for reviewing and approving previous meeting minutes

Financial Reports

Structured format for treasurer's report with key financial metrics

Committee Reports

Space for each committee to present updates and recommendations

Old & New Business

Proper sections for continuing and new agenda items with motion tracking

Motions & Voting

Track who moved, seconded, and vote outcomes per Robert's Rules

The Problem

Board meetings are complex.
Documentation shouldn't be.

Between tracking motions, recording votes, and capturing discussion points, it's nearly impossible to participate and document at the same time.

Manual Templates

With Convo

Miss details while taking notes
Every word captured automatically
Struggle to track who said what
Speaker identification built in
Hours formatting minutes afterward
Professional minutes generated instantly
Motions and votes recorded inaccurately
Decisions and commitments auto-extracted
See how Convo works

Frequently Asked Questions

Related Resources

Template

Meeting Minutes

Template

One-on-One Meeting

Guide

Virtual Meeting Etiquette

Focus on governance
not on note-taking

Convo captures every motion, vote, and action item automatically. Your board secretary will thank you.

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Sources & References